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Associate Director of Projects



Location: Jakarta, Indonesia

Position Type: Full Time

General Summary

The Center for Indonesian Policy Studies (CIPS) is seeking a highly skilled and experienced Associate Director of Projects to oversee and coordinate our diverse portfolio of projects. The successful candidate will be responsible for ensuring that all projects are delivered on time, within scope and within budget, while maintaining the highest standards of quality. The Associate Director of Projects will work closely with project leads, researchers, and communications personnel to align project goals with organizational objectives, donor commitments, and facilitate effective interface and collaboration amongst all project associates and CIPS’ executive levels. Associate Director of Projects is also expected to have strong people management skills and experience.

The Associate Director of Projects will report to the CIPS Executive Leadership. The position will lead Project Teams and Heads of Departments to secure team resources and ensure successful delivery of projects.


About Us

CIPS is an independent, non-profit and non-partisan think tank dedicated to advocating practical policy reforms informed by evidence-based policy research and analysis. Our policy perspectives are based on the belief that only civil, political, and economic freedom allows Indonesians to achieve greater prosperity.

Our work aims to advocate for public policies that empower Indonesians to lead prosperous and peaceful lives. As part of our mission to make a positive impact through policy reforms, we are seeking a passionate and committed Associate Director of Projects to join our team.



Key Qualifications

  • Minimum of 8 years experience, with at least 5 years in a project management leadership role, preferably within a research or policy-focused organization.

  •  Experience of managing at least 8 staff members and multiple simultaneous projects.

  • Project Management Professional certification or similar project management certification is highly desirable.

  • Demonstrated success in managing complex, multi-disciplinary projects from inception to completion.

  • Strong understanding of research and policy advocacy processes.

  • Excellent organizational, analytical, and problem-solving skills.

  • Exceptional communication and interpersonal skills, with the ability to
    collaborate effectively with diverse teams and stakeholders.

  • Proficiency in project management tools such as or similar tools.

  • Ability to work under pressure and manage multiple priorities.

  • Last updated Jul 2, 2024

  • A strong commitment to upholding CIPS' mission and values.


Jobs Summary

  • Oversee internal operations and non-finance-related tasks, to ensure efficiency and effectiveness in day-to-day operations. Including implementing streamlined business processes and optimizing organizational resources such as staff, technology, and infrastructure, as well as performing regular check-ups to ensure effective use of resources.

  • Lead and oversee the successful delivery of programs and projects in research activities and in communications, including supporting public policy research and advocacy activities, and ensure consistent key messages conveyed throughout CIPS digital and outreach communications channels

  • Support fundraising activities of the organization, including building good relationships with prospective donors and stakeholders in relevant sectors, as well as communicating with the broader public and internal teams.

  • Strategic implementation by creating and executing plans that align with the organization’s mission, reviewing objectives, and monitoring success indicators.

  • Supervise talent processes, oversee recruitment process, implement performance review system, and also foster a positive work environment within the organization that enables personal growth and productivity.

  • Oversee logistics, procurement, vendor relations, and facility maintenance, ensuring proper system and procedure have been created, implemented, and continuously updated.



Key Responsibilities

A. Project Management

  1. Develop and implement project management frameworks and processes across departments to ensure consistent, high-quality project execution.

  2. Lead and manage the planning, execution, and delivery of multiple projects simultaneously.

  3. Coordinate closely with senior leadership to create and define detailed project plans including project scopes, objectives, deliverables, timelines, budgets, and resource allocation.

  4. Monitor project progress and performance, and promptly identify and address any issues or delays.

  5. Facilitate regular project meetings and status updates, ensuring clear communication among team members.

  6. Implement and maintain project management tools and systems to improve efficiency and transparency.

  7. Conduct monitoring and evaluation of completed projects against targets and identify areas needed for improvement and achieving higher levels of excellence.

  8. Oversee the preparation and dissemination of project reports and presentations to stakeholders and donors.


B. Personnel Management 

  1. Coordinate with research and external relations teams to ensure alignment with project goals and organizational priorities.

  2. Mentor and guide project managers and other team members, fostering a culture of continuous improvement and professional development.

  3. Ensure all projects comply with organizational policies, donor commitments, and relevant governing regulations.

  4. Coordinate with Head of Departments and HRGA staff on personnel performance reviews and professional development planning

  5. Provide feedback to Head of Departments and HRGA staff that supports anticipation of future resources and skills needed, recruitment initiatives, and staff retention strategies


Why Join CIPS

  • Contribute to impactful projects that address critical societal issues and inform public policy.

  • Competitive salary and benefits package.

  • Supportive and inclusive work culture that values professional growth, open communication, and respect for all co-workers.

  • Hybrid work arrangements.

Application Proscess

Interested candidates should submit a resume, cover letter, and a list of at least two professional references. In your cover letter, please describe your experience managing multiple and/or complex projects and your approach to ensuring successful project outcomes. Short listed applicants will undergo rounds of interviews with CIPS Executive Leadership and Board Members.

Please click the link below to submit your application

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